Privacy Policy

Introduction:

The Ottawa International Jazz Festival (OIJF) collects personal information from its members, employees, clients and other supporters (hereafter referred to as stakeholders) in the course of conducting its activities. Personal information is stored in our electronic systems and in hard copy files.

OIJF gathers and uses this personal information to keep its stakeholders informed and up-to-date on activities of the organization, including artistic programs and events, special event fundraisers, donation campaigns and opportunities to volunteer, or to complete a commercial transaction for the purchase of tickets or donations. We may also request demographic and other information to help us target promotional and publicity campaigns and for the planning and development of our programs and events.

From January 1, 2004 all organizations engaged in commercial activities, including not-for-profit organizations like the OIJF, must comply with Canada’s federal Personal Information Protection and Electronic Documents Act (“PIPEDA”), which governs the collection, use and disclosure of personal information.

Purpose:

The purpose of this policy is to inform you about our privacy practices, help you to understand the purposes for which we collect your personal information, and ensure that we have your consent to collect, use and disclose your information only for the purposes identified in the policy. The OIJF is committed to ensuring that the collection, use and disclosure of personal information provided to the OIJF respects individual’s rights to privacy and adheres to all legislative requirements respecting these rights. As such, we have developed our privacy policy in accordance with PIPEDA and the ten core principles from the Canadian Standards Association’s “Model Code for the Protection of Personal Information”, namely: identification of purposes; accountability; openness; consent; limiting collection; limiting use, disclosure and retention; individual access; security safeguards; accuracy; and compliance.

To Whom Does This Policy Apply:

This policy applies to all employees, Board members, volunteers and any other agents (hereafter referred to as responsible persons) who, in the course of their duties with the OIJF, gather, hold or use personal information with respect to OIJF members, employees, clients, volunteers, Board members, web-users or other stakeholders. This policy applies both during and after their employment, term or other association with the OIJF is concluded.

Definitions:

“Agent” means any individual or company that has been authorized to perform services on behalf of the OIJF for profit or not for profit.

“Personal information” means “information about an identifiable individual, recorded or otherwise, but does not include the name, title or business address or telephone number of an employee of an organization.

“Record” includes any correspondence, memorandum, book, plan, map, drawing, diagram, pictorial or graphic work, photograph, film, microform, sound recording, videotape, machine-readable record and any other documentary material, regardless of physical form or characteristics, and any copy of any of those things.